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Recording Requirements

  • Acknowledgment must include the following: county, state, date, persons/corporate officers appearing, notary signature, notary seal and notary expiration date.
  • Notary stamp must be clear and legible. Notary’s stamp, seal and signature must be independent of each other.
  • All deeds, mortgages and mortgage assignments must have a signed certificate of address of either the grantee, mortgagee or assignee.
  • Re-recorded documents must have new acknowledgments and an explanation as to why they are being re-recorded.
  • Statements of Value, if required, must be filed in duplicate and fully completed, signed and dated as per the State Department of Revenue.
  • Separate checks are required for each recorded document and for each realty transfer tax.
  • Blanket documents are not accepted for recording.
  • Stamped, self-addressed envelopes are required for return of all documents. The office will not mail recorded documents unless an envelope has been provided at the time of recording.
  • All checks shall be payable to “Union County Recorder of Deeds”.
  • All checks submitted for payment must be in the correct amount. No refunds will be given.
  • Only legible documents capable of being clearly scanned will be acceptable for recording. If a document mailed to us is unacceptable for recording for any reason, it will be returned to the sender with a letter of explanation and a $3.00 fee charged.